Atmos Wiki

Method for linking Figure Caption Numbers in the text part of a document. Instruction for Word 2007. First insert the image part of the figure.

• Right click on the figure and select 'Insert Caption'. Select 'OK' button.
• Select where you want the cross link in the text. Select 'Insert' and then 'Cross-reference'.
• Select Reference Type of 'Figure' and select the figure you want. For the 'Insert reference to', select 'Only label and number'. Select 'Insert' Button and then 'Cancel' button. This places the Figure label and number in the test.
• Typically you only want the figure number. To get this, right click on the cross link and select 'toggle field code'l. Add '\# 0' to the field code. Then right click again and select 'Update Field'

While there is a debate about the usage of passive voice in science writing, using active voice typically improves writing. Having the grammar checker flag passive voice usage is not turn on by default in Microsoft Word 2010. To turn on passive voice checking:

• Select the <File> tab, then 'Options' button to open the 'Word Options' window.
• In the 'Word Options' window, select the 'Proofing' button.
• Under the 'When correcting spelling and grammar in Word' section, select a 'Writing Style' of 'Grammar and Style'.
• Select the 'Settings' button on the 'Writing Style' line to open the 'Grammar Settings' window.
• Under the 'Style:' section, Check 'Passive sentences' and select the 'OK' button.
• Select the 'OK' button in the 'Word Options' window

Listen to what you wrote, or what others have written. See http://www.callscotland.org.uk/Blog/Blog-Post/?reference=227 for information about Text-to-Speech (Read Text) in LibreOffice/OpenOffice and http://office.microsoft.com/en-us/word-help/using-the-speak-text-to-speech-feature-HA102066711.aspx for setup information about Text-to-Speech in MS Word. There are a lot of online services that do text to speech. Additionally, smart phone have applications to read text in pdf out loud (see Android Program). Like the Andrioid's Pdf-To-Speech program, several pdf viewers (Foxit and Adobe Reader) have text-to-speech function build-in. These pdf reader do well with the final version of published scientific papers; however, review version typically have lines numbers that break up sentences and make them very difficult to understand when read out loud using these programs. There does not seem to be a simple method of removing line numbers (either in the audio reading or the pdf file itself); however, you can open the pdf using Adobe Acrobat Professor XI and save as a Word (docx) document using <File><Save as Other><Microsoft Word><Word Document> Before selecting the save button, select the settings button and make sure “Retain Page Layout” is selected. Now save the file as a Word document. In MS Word, you should now be able to select all the line numbers (have to select them one at a time while holding the shift key), then delete. Once all the line numbers have been removed, save the file as a pdf and then you can listen to the file using text-to-speech.