The affiliate status is required at UND for people working with UND personnel who need network, email access, or other account access, This includes all employed students that leave the University, as employed students have all account, including email accounts, removed automatically when terminated. By having the affiliate status approved ahead of time, employed students will not have email and other accounts suspended upon termination. Retraining email account access was tested in August/September 2024 with Nicholas Camp affiliate status request/approval and then termination.
Start at Human Resources / Managers & Supervisors / Affiliates page.
Select UND Affiliate Request Form. The online Affiliate Access Request Form needs to be completed; however, the form only seems to work with Chrome and not Firefox browswer. The Affiliate Access Request Form Instructions are confusing. There are four people required for the form.
Here is information for David Delene to request access for Kendra Sand who complete Master Degree in Fall of 2024 in the department of Atmospheric Science, the people would be:
Sponsoring Department/Program/Unit
Your Name: Department Head / Representative, for example Matt Gilmore
Your Email: matthew.gilmore@und.edu
Person requesting access to UND facilities/systems
Name: Person needing affiliate access, for example Kendra Sand
Email: Email of the person needing access, this will be sent email to provide information.
Department/Program Unit Affiliate Contact
Name: Faculty person working with the affiliates, for example David Delene
Email:
Vice President or Designee Heather Wages heather.wages@UND.edu
Select “Begin Signing” Button. Should get “General Affiliate Access Request Form”
Reason for request:
For example, Enable continuing to work on research together, including working on a peer-review paper.
Affiliation Dates
For example, Current Date to 01/01/2099
Indicate which services the affiliate will utilizing
For example, Network and Email Select “No” for Building Access Select No for affiliate a minor
Contact Name
For example, David Delene
ID
For example, 0602145
Department
For example, Atmospheric Sciences
Department Number
For example, 2210
Phone:
For example, 701-777-4847
Building:
For example, Clifford Hall
Room:
For example, 420
Street Address:
For example, 4149 University Avenue
After completing the form, the affiliate needs to complete the rest.
Stop:
For example, 9006
City:
For example, Grand Forks
State:
For example, ND
Zip:
For example, 58202
This should include everything that can be completed. Select the “Finish” button.
Here is information for David Delene to request access for Dr. YoungSuk Oh in the department of Atmospheric Science, the people would be:
Sponsoring Department/Program/Unit: Matt Gilmore
Person requesting access to UND facilities/systems: Dr. YoungSuk Oh
Department/Program Unit Affiliate Contact: David Delene
Vice President or Designee: Heather Wages heather.wages@UND.edu
Submitted a request using the above information for Dr. YoungSuk Oh.
The form itself is currently wrong in requiring three signatures as the policy only requires two. Hence, the requester should sign the first two signatures and have the department head sign the third items. This method was approved for Nicholas Camp.