====== University of North Dakota (UND) Affiliate Status ======

===== Purpose =====
The affiliate status is required at UND for people working with UND personnel who need network, email access, or other account access, This includes all employed students that leave the University, as employed students have all account, including email accounts, removed automatically when terminated. By having the affiliate status approved ahead of time, employed students will not have email and other accounts suspended upon termination. Retraining email account access was tested in August/September 2024 with Nicholas Camp affiliate status request/approval and then termination. 

===== Process =====
Start at [[https://campus.und.edu/human-resources/managers-toolbox/affiliates.html|Human Resources / Managers & Supervisors / Affiliates page]].

Select UND Affiliate Request Form. The online [[https://na3.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=86c6937e-4ad9-48f0-9d67-3435dabb434f&env=na3&acct=0b6b418b-b8d9-464a-afd1-2c657718f7b9&v=2|Affiliate Access Request Form]] needs to be completed; however, the form only seems to work with Chrome and not Firefox browswer. The [[https://campus.und.edu/human-resources/_files/docs/affiliates/affiliate-instructions-final-2024.pdf|Affiliate Access Request Form Instructions]] are confusing. There are four people required for the form.  

====Master Student Example - January 2024====
Here is information for David Delene to request access for Kendra Sand who complete Master Degree in Fall of 2024 in the department of Atmospheric Science, the people would be:

**Sponsoring Department/Program/Unit**

Your Name:
Department Head / Representative, for example //Matt Gilmore//

Your Email:
//matthew.gilmore@und.edu//

**Person requesting access to UND facilities/systems**

Name:
Person needing affiliate access, for example //Kendra Sand//

Email:
Email of the person needing access, this will be sent email to provide information.

**Department/Program Unit Affiliate Contact**

Name:
Faculty person working with the affiliates, for example //David Delene//

Email:


**Vice President or Designee**
//Heather Wages <heather.wages@UND.edu>//

Select "Begin Signing" Button.
Should get "General Affiliate Access Request Form"

**Reason for request:**

For example, //Enable continuing to work on research together, including working on a peer-review paper.//

**Affiliation Dates**

For example, Current Date to 01/01/2099

**Indicate which services the affiliate will utilizing**

For example, Network and Email Select "No" for Building Access Select No for affiliate a minor

**Contact Name**

For example, David Delene

**ID**

For example, 0602145

**Department**

For example, Atmospheric Sciences

**Department Number**

For example, 2210

**Phone:**

For example, 701-777-4847

**Building:**

For example, Clifford Hall

**Room:**

For example, 420

**Street Address:**

For example, 4149 University Avenue 

After completing the form, the affiliate needs to complete the rest.

**Stop:**

For example, 9006

**City:**

For example, Grand Forks

**State:**

For example, ND

**Zip:**

For example, 58202


This should include everything that can be completed.  Select the "Finish" button.



====Visiting Scientist Example - October 2024====
Here is information for David Delene to request access for Dr. YoungSuk Oh in the department of Atmospheric Science, the people would be:

Sponsoring Department/Program/Unit:  
Matt Gilmore

Person requesting access to UND facilities/systems:
Dr. YoungSuk Oh

Department/Program Unit Affiliate Contact:
David Delene

Vice President or Designee:
Heather Wages <heather.wages@UND.edu>


==== October 2024 ====
Submitted a request using the above information for Dr. YoungSuk Oh.

==== August 2024 ====
The form itself is currently wrong in requiring three signatures as the policy only requires two.  Hence, the requester should sign the first two signatures and have the department head sign the third items.  This method was approved for Nicholas Camp.