====== The Student- Mentor Workspace Organization & Structure ======

===== Purpose =====
Each student has a dedicated workspace to document progress and deliverables.
  * **student/** is shared (student + mentor)
  * **mentor/** is mentor-only (private notes and drafts)

===== Folder structure =====
==== Suggested directory layout ====
<code>
/Data_Skills_Pathway/students/lastname_firstname/
├── student/
│   ├── 00_admin/
│   ├── 01_orientation/
│   ├── 02_tools_workshop/
│   ├── 03_data_collection_or_modeling/
│   ├── 04_guided_analysis/
│   ├── 05_capstone_project/
│   ├── 06_deliverables/
│  
└── mentor/
    ├── 00_meeting_notes/
</code>

===== What Each Folder is For ?  =====

==== Student/ ====
This is the main working space. Everything the student produces should be documented in this workspace. This workspace will be shared between the student and mentor.  

=== student/00_admin/ ===
**Purpose:** setup + planning + project organization.
**Put here:**
  * learning plan (goals + skills to practice)
  * work schedule (weekly plan + meeting time)
  * project brief (project title, question, scope, success criteria)
  * contacts + quick links + access notes (tools/data locations)
  * any required forms/templates

=== student/01_orientation/ ===
**Purpose:** Week 1–2 orientation products.
**Put here:**
  * orientation reflections
  * career/skills goal notes
  * project interests + initial project selection notes

=== student/02_tools_workshop/ ===
**Purpose:** Week 3–4 training outputs.
**Put here:**
  * practice notebooks/scripts
  * “how-to” notes (plotting, data cleaning, reading files)
  * small exercises and mini-checkpoints

=== student/03_data_collection_or_modeling/ ===
**Purpose:** Week 5–10 data intake and/or model output preparation.
**Put here:**
  * raw data notes (where data came from, time ranges, variables)
  * configuration/metadata notes
  * model run notes (if applicable)
  * data/model log (what you downloaded/processed and why)

=== student/04_guided_analysis/ ===
**Purpose:** Week 5–10 analysis with mentor guidance.
**Put here:**
  * weekly progress log (weekly)
  * analysis notebooks/scripts used for figures/results
  * figures/ (plots + captions)
  * intermediate findings and “next steps” notes

=== student/05_capstone_project/ ===
**Purpose:** Week 11–15 capstone mini-project build.
**Put here:**
  * project plan + milestones
  * final analysis notebook/script versions
  * final figure set
  * draft report text and draft slides

=== student/06_deliverables/ ===
**Purpose:** final submission package (clean and complete).
**Put here:**
  * final_report.pdf (or .docx if requested)
  * final_slides.pdf (or .pptx)
  * reproducibility_readme.md (how to reproduce the results)
  * final figures (publication-ready)





===== Mentor =====
This folder is **not for student writing**. It is for mentor-only notes and drafts. The mentor can share his notes with the student (when needed).

=== mentor/00_meeting_notes/ ===
**Purpose:** internal meeting records:
  * meeting date + attendance
  * Tasks + notes and follow-up items




===== Note-sharing + Notification Rule =====
Mentor notes are private by default. If the mentor wants to share feedback with a student, the mentor will place a cleaned version inside the mentor workspace and use a clear filename such as:
  * **feedback_shared_YYYYMMDD.md**

**Student notification requirement**
When a student uploads new items or adds new notes (logs, notebooks, figures, drafts), the student must **email their mentor** the same day (or within 24 hours) to:
  * confirm what was added/updated,
  * provide the **exact path** to the new files, and
  * List any questions or blockers.

==== Email preparation (student → mentor) ====
**Subject line (use one of these):**
  * Data Skills Pathway – Update (lastname_firstname) – Week X
  * Data Skills Pathway – New Uploads (lastname_firstname) – [date]

**Email body (copy/paste template):**
<code>
Hi [Mentor Name],

I uploaded/updated new items in my Data Skills Pathway workspace. Paths are below:

1) What I added/updated (with paths)
- [short description] — /Data_Skills_Pathway/students/lastname_firstname/student/[folder]/[filename]
- [short description] — /Data_Skills_Pathway/students/lastname_firstname/student/[folder]/[filename]

2) Key results (1–3 bullets)
- [result/figure summary]
- [result/figure summary]

3) Questions / blockers
- [question or blocker]
- [question or blocker]

4) What I’m doing next (next 1 week)
- [next step]

Thank you,
[Student Name]
</code>



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